Chemical Inventory Management System

Sandia National Laboratories’ International Chemical Threat Reduction Department (SNL/ICTR) has an ongoing mission to reduce chemical risks. In that mission, ICTR has been actively developing chemical risk management methods and tools. These methods and tools will aid chemical facilities seeking to implement measures to support good chemical risk management practices and support Responsible Care©.

A Chemical Inventory Management System (CIMS) is a system or program that is used to track chemicals at a facility or institution. An effective CIMS begins tracking these chemicals at the point of procurement and continues through use and disposal. The management of chemicals throughout the life cycle (procurement to disposal) is a key concept for the secure management of chemicals at any institution.

The software provided here is a simplified chemical inventory management tool. This CIMS tool is designed for a single central receiving/storage facility with only a limited number of CIMS authorized users, but can be adapted for use at a facility with multiple points for chemical receiving and storage.

NOTE: This CIMS software provided is only one type of software that can be used. There are many other forms in varying complexity, and we encourage further investigation into more advanced software as your management system matures and expands.

There are many benefits to implementing a CIMS program including cost savings, increased efficiency, and increased security and safety. To obtain these benefits, it is important to understand the key topics to properly adopt and sustain a CIMS program. Implementation of a CIMS program will require knowledge, training, and acceptance from all personnel who have access to the CIMS (both administrators and
general users) at your institution.

A CIMS is a “living system” which requires continual updates and maintenance. In order to maintain a proper CIMS program, requirements include (1) documentation and record keeping, (2) assigning roles and responsibilities, (3) training new staff, and (4) reporting. A standard operating procedure (SOP) is highly recommended to properly document staff responsibilities, operations, and training requirements.